BM522 Project Management Assignment Sample

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Introduction to Project Management Assignment Sample

Task 1 – Business Case & Project Methodology

1. Justification / Business Case

In partnership with UK Active KIDS Charity, the LTA Tennis Foundation launches a grassroots Tennis event to raise awareness for community tennis initiatives, growing public participation in a sport such as tennis and highlighting the foundation’s attempts to bring about inclusive and accessible opportunities (LTA Tennis Foundation, 2024). It should also support UK Active KIDS’s mission to improve children’s health and well-being through physical activity, as this event covers three days.

The LTA Tennis Foundation’s strategic goal is to 'open up tennis' in the UK. The intention is to bring about a positive social impact through sport, so this collaboration makes sense (Räikkönen and Hedman, 2024). The event allows UK ActiveKIDS to build on a national platform to work with communities, fundraise, and motivate young people to participate in active lifestyles beyond the event.

Key deliverables include:

• A 3-day live event with everything deemed fully designed and executed.
• Engagement with professional tennis players, speakers, and community stalls
• A functioning event registration system and promotional website
• A trained and equipped event crew
• A breathtaking advertising and publicity campaign
• Successful stakeholder engagement and media coverage

In addition, long-term community development outcomes, reputational benefits for both LTA and UKAK, and opportunities for sponsor visibility support the business case (Walzel et al., 2024). The event is a measurable return on social investment, adds to organisational legitimacy and provides future funding or partnership opportunities.

1. Project Methodology

Waterfall methodology is the best project management approach for a structured and time-sensitive initiative like this. It is a linear model consisting of defined phases: initiation, planning, execution, monitoring, and closure (Leong et al., 2023). This is the nature of event planning, where tasks run sequentially, dependencies are set, and flexibility suffers since the date of the event remains fixed.

The significant advantage of the Waterfall model is that it provides a precursor to the definition of clear deliverables, schedule dependencies (as shown in the network diagram) and resource allocation in advance. Waterfall is a structured model that guarantees a quality and risk management effort through each stage because every activity depends on completing the ones that precede it (Leong et al., 2023). The latter depends on the former, such as finalising the venue before hiring the event crew and designing the event before printing the materials.

This methodology has been widely used at large-scale public events. For example, London 2012 organised a modified Waterfall approach for managing complex event logistics, budget controls, and stakeholder communication across the project phases (Saravanos and Curinga, 2023). Commonwealth Games Birmingham 2022 is another example of detailed planning and fixed milestones being critical to time delivery.

• Some benefits to using Waterfall in this context include:
• Clear understanding of scope, timeline, and deliverables
• Substantial documentation and stakeholder visibility
• Easier project tracking through milestone-based progress
• Low likelihood of scope creep due to the fixed nature of event objectives

In contrast, more flexible approaches, such as Agile, are preferred in developing software and products under evolving systems, which would not be relevant in this case because of the barriers of immovable deadlines, physical logistics, and coordination (Saravanos and Curinga, 2023).

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Task 2 – Network Diagram & Gantt Chart

Earliest and Latest Times

Each activity has been assigned the following:

• Duration (as per task list)
• Earliest Start Time (EST)
• Earliest Finish Time (EFT)
• Latest Start Time (LST)
• Latest Finish Time (LFT)

Float = LST - EST (the amount of time an activity can be delayed without affecting the project)

Critical Path

The critical path is the longest path through the project with zero float, meaning any delay in these activities will delay the entire project. Based on your diagram, the critical path includes:

1 → 2 → 4 → 5 → 6 → 7 → 12 → 18 → 20 → 21 → 22

Total Project Duration

Start date: 20 May 2024

Total duration (based on the critical path): 107 days

Assuming a 5-day workweek, this project will be completed around 8th October 2024.

Task 3 – Stakeholder Analysis

Internal Stakeholders:

• Decision makers and project sponsors fund, make and measure the success of the LTA Tennis Foundation (LTA Tennis Foundation, 2024).
• The project manager and planning team oversee the day-to-day planning and coordination of activities and ensure timely delivery.
• Image & Brand Team – Producing images of the brand to be used on media and brand collateral.
• Event Crew & Volunteers – Responsible for on-site logistics, safety, crowd control, and participant experience.
• Oversees visual branding, stage layout, signage and venue aesthetics, etc.

External Stakeholders:

• Co sponsor and beneficiary UK ActiveKIDS Charity (UKAK). Promotion, charity messages, and volunteers supports (Compassion UK, 2023).
• Community members who signed up to attend the event, i.e., participants and public attendees, included children, families, and tennis enthusiasts.
• Key figures that attract crowds and media coverage, such as professional tennis players or celebrities, are essential for the programme's quality.
• Vendors and Stalls – Deliver food, merchandise, and charity items during the event.
• Media / Press / Influencers – Ensure coverage and public awareness.
• Event Permits from Local Authorities, health and safety compliance, and crowd management where appropriate.

Stakeholder Power–Interest Grid (Mendelow’s Matrix)

Task 4 – Work Breakdown Structure

Communication Strategy

• Real-time updates via email/project software (e.g., email+project software), formal reports, and bi-weekly meetings (Key Players, e.g., LTA, UKAK).
• Low Interest / High Power (e.g. employers, teams): All content, email messaging, and website changes automation.
• High Interest / Low Power (e.g., producers): Active support can address all cooperations and requests (Compassion UK, 2023).
• Additional stakeholder groups include Medium Stakeholders (e.g., media, sponsors): press kits, co-branding opportunities, and post-event summaries.
• Event Crew or Volunteers: They will attend onboarding sessions, chat with the group they will work with, and be briefed during the event.

Task 5 – Risk Analysis

Risk Register Table

Key Risk Management Strategies:

• Proactive Planning: Booking venues, speakers, and equipment well in advance.
• Misalignment: There are fewer misaligned numbers, and fewer issues turn up late.
• Budgeting and time buffers will allow the team to deal with emergencies.
• Budget/Financial: Staying within budget to avoid wasting money for the company.
• Checks/checkpoints: Regular team meetings and checkpoints to reschedule and review risk status (Baird et al., 2021).

Task 6 – Quality Expectations

References

BM522 Project Management Assignment Sample

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• Baird, C., Oytam, Y., Rahman, K., Fornasari, M., Sharma, A., Kim, J., Ahn, E. and Hughes, R. (2021). The Checkpoint Program: Collaborative Care to Reduce the Reliance of Frequent Presenters on ED. International Journal of Integrated Care, 21(2). doi:https://doi.org/10.5334/ijic.5532.
• Compassion UK (2023). Sponsor a Child | Child Sponsorship. [online] Compassion UK. Available at: https://www.compassionuk.org/sponsorship/ [Accessed 31 Mar. 2025].
• Leong, J., Yee, K.M., Baitsegi, O., Palanisamy, L. and Ramasamy, R.K. (2023). Hybrid project management between traditional software development lifecycle and agile based product development for future sustainability. Sustainability, [online] 15(2), p.1121. doi:https://doi.org/10.3390/su15021121.
• LTA Tennis Foundation (2024). LTA Tennis Foundation. [online] Lawn Tennis Association. Available at: https://www.lta.org.uk/what-we-do/lta-tennis-foundation/ [Accessed 31 Mar. 2025].
• Räikkönen, T. and Hedman, J. (2024). Unlocking the power of sports: an exploration of the nexus between shared place, community competence, and sense of community. International Journal of Sport Policy and Politics, pp.1–19. doi:https://doi.org/10.1080/19406940.2024.2396836.
• Saravanos, A. and Curinga, M.X. (2023). Simulating the Software Development Lifecycle: The Waterfall Model. Applied System Innovation, 6(6), p.108. doi:https://doi.org/10.3390/asi6060108.
• Walzel, S., Dick, C., Brill, M. and Nowak, G. (2024). Sustainability communications via sponsorship: Potential, characteristics and managerial challenges. Sustainable Development. doi:https://doi.org/10.1002/sd.2904.