Contemporary Project Management Assignment Sample

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Introduction

Project management is stated as the process which assists the effective planning and organizing for the attainment of the specific project objectives. For the success of the project, the steps must be used effectively so that the overall working and attainment of the project objective is undertaken. The current project is based on Kingston Business School (KBS) which is a prestigious part of the university and is known for the excellent academic programs which they offer. In the present case, the project is being developed for the improvement of the Nightingale Library on the 2^nd floor of the university. The current report will outline the project background including the environmental scanning. Along with this, it will also work on the business case and the project plan which includes the whole plan for the improvement of the 2^nd floor library. In the end, the reflection relating to the learning will be provided and the success criteria will also be outlined.

Main Body

Project background

Environment scanning

Before starting any of the projects it is very necessary that appropriate environment scanning is undertaken. Environment scanning is defined as the process which helps collect the different information and data relating to the project. This is very necessary because the project is affected by external changes to a great extent. Thus the details of the different elements of the external environment are as follows-

Main market trends

The university exists in the external market and it is very necessary for them they evaluate all the changes taking place in the market. Thus, the evaluation of the market trend is beneficial for the project of improving the library on the 2^nd floor. According to the market evaluation, the KBS is ranked at 312 and has approximately 14975 full time out of which, 43 % are international students (Guo and Zhang, 2022). This implies that the international people are more within the university and this means that the university is much more popular within the international market. Also, KBS has below-average recruitment which is only 0.8 % of the market share of total UK university applications.

Consumer future trends

In the current working environment, students are attracted towards a good learning environment. They wish to study in such an environment which is friendly and has all the latest technology relating to education (Reiff and Schlegel, 2022). Thus, according to the latest consumer trend, the library must be improved because currently, it lacks flexible learning space and other amenities. Thus, it is necessary for KBS they try to develop its learning space with all the latest technologies and amenities.

Competitors and their trends

Also, an effective competitor analysis must be conducted so that the actual position can be analysed within the market. The performance of the competitor is evaluated and also the strategies used by them are analysed and then a comparison with them is implemented. With the comparison, it is evaluated that Coursera and Udacity provide a wide range of services relating to online learning as well. In addition to this, many universities also provide on-the-job training to students and other career advancement opportunities as well. Thus, with the competitor analysis, it was evaluated that providing a good environment is very necessary for the successful working of the university. Thus, the improvement within the library will assist the university in attracting more of the consumers.

Primary data- According to the survey conducted it was evaluated that majority of the people belong to level 5 within the university and maximum of them go weekly within the library. In addition to this it was also evaluated that maximum of the people rate at the environment 3.55 wishes average. Also majority of the people stated that they would like to change the room setup for the library for improvement.

Business case

Details of the project

The current project relates to improving the library space which is the Nightingale Library 2^nd floor. With the improvement of the working environment and the upgradation of technology within the educational sector, it is a requirement for KBS as well that they must try to improve the library space for the students. The reason underlying the fact is that currently more advanced libraries are equipped with the latest technology and a good environment (Moradi, Kähkönen and Aaltonen, 2020). Thus, the current project includes improving and developing the space of the library so that a good environment can be provided to the students. The benefit of the current project is that it will be improving the infrastructure of the university and as a result of this the overall performance of the company will be improved.

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Scope of the project

The scope of the current project is very wide as it includes the development of the library space for the students. Already the university is wide and the working will also be wide. Thus, as a result of this, the overall university will be developing itself. Moreover, the objective of the current project includes

The facility To develop the library by implementing the latest technology.

To provide effective seating arrangements within the library so that the student can settle accordingly.

To provide online access to the library as well to the students so that it is easily accessible to everyone.

Options and expected benefits

For the attainment of the current objectives, there are different types of activities and options which the university can use in order to improve the library space. This is very essential for the KBS they look for the various options which they can use in improving the library on the 2^nd floor. The first option is to improve the seating arrangement and try to improve the overall space. The proper and systematic seating arrangement will assist the university in providing easy access to the students so that the overall working of the company can be improved. In addition to this another option which is visible for improving the library space is implementing the latest technology (El Khatib and et.al, 2021). Currently, there are many different advanced technologies like AI machine learning blockchain and many other different technologies which are assistive in managing the working efficiency and improvement within the improvement of the library. In addition to this providing online access to these students is also very helpful in improving the library. Within this system the student will be allowed to book the different books which are necessary for them and all the process will be done online only. For instance, if the student requires a particular book then the book requirement is through the online application and when the student comes to the library they will directly take the book and leave. This will save a lot of time for both the librarian and the student. Moreover, it will provide a systematic approach to working. The benefit of all these options is improving the library space and also will enhance the working capability. In addition to this more clear and concise communication will also take place between all the parties involved within the library and the students coming.

Constraints

The major constraint within the current working of the improvement of the library is team Technology disturbance. Most of the things are based on the use of technology and when there are internet issues then it can create problems within the working of the new improved library. For instance, if they lose internet connectivity then online access to the library will not be easy for the students. Thus, it is the major concern which is faced by the students and the librarian.

Cost estimates

Expenses	Amount (£)
Hiring of employees	150
Marketing	100
Implementing technology	115
Administration cost	50
Miscellaneous cost	60
Overhead cost	25
Total	500

Project plan

Estimation of time and budget along with resources

For the successful working and implementation of the project, all the resources must be evaluated effectively. This is particularly necessary because every work is being done with the help of resources. In case the resource allocation is not effective then it will impact the overall working efficiency of a team project (Shamim, 2022). Hence it is mandatory for the project team of KBS the effectively manage all the resources so that the overall work can be improved and objectives can be attained. The different resources for improving the library space of KBS include the use of Human resources, financial resources, technical requirements, ebooks, installing different technologies, along with different kinds of books, journals, magazines and other reading materials within the library.

Gantt chart

Attached in excel

Evidence of space using AI

Risk management strategy

While undertaking a project there are many different kinds of risks or uncertainties which the business has to face. This is defined as the uncertainty with depends on the future working or any other kind of change (Pan and Zhang, 2021). It is very necessary for the university they evaluate the risk effectively so that the working can be improved. The reason underlying the fact is that when the risk is evaluated in advance and all the possible work is done to reduce the risk will help improve and complete the project effectively.

Risk	Likelihood	Impact	Mitigating strategy
Financial	Moderate	High	Keeping some of the funds for contingency use is the mitigating strategy for managing the risk of financial issues.
Legal	Low	Low	Continuous market research will assist in the effective management of legal risk as all the changes in legal working will be analysed and will be implemented accordingly.
Technical	High	High	For the mitigation of technical risk, intense research will be undertaken because there are frequent changes taking place in the external environment and this will assist the company in keeping track of every change taking place in the external environment and trying to implement it effectively.

Reflection

With the help of the lecture, I learnt that effective working needs to be done when any project is handled. The reason underlying the fact is that when the objectives are clearly defined then it will be helping me in accomplishing the objectives. Along with this, the workshop I attended assisted me in enhancing the knowledge that ow time management is very important in completing the project on time (Szczepa?ska-Woszczyna and Gatnar, 2022). This is necessary for the reason that when effective working will be done on time then it will help in attaining the business well. Moreover, when the guest lecture was attended then it assisted me in analysing the fact that making the Gantt Chart is very necessary for the successful completion of the project. Thus, all the three events that is lecture, workshop and the interaction with guest speaker was a very good learning experience in the field of project management.

CONCLUSION

In the end, it is concluded that effective project management needs to be applied so that the objectives of the project can be accomplished well. The above study included the project of improving the library space within the university. For this different decisions relating to risk management, resources and others were taken. In the end, the reflection was outlined which included all the learning from the whole project.

References

Books and Journals

• El Khatib, M., Beshwari, F., Beshwari, M. and Beshwari, A., 2021. The impact of blockchain on project management. ICIC Express Lett, 15(5), pp.467-474.
• Guo, K. and Zhang, L., 2022. Multi-objective optimization for improved project management: Current status and future directions. Automation in Construction, 139, p.104256.
• Moradi, S., Kähkönen, K. and Aaltonen, K., 2020. Comparison of research and industry views on project managers’ competencies. International journal of managing projects in business, 13(3), pp.543-572.
• Pan, Y. and Zhang, L., 2021. A BIM-data mining integrated digital twin framework for advanced project management. Automation in Construction, 124, p.103564.
• Reiff, J. and Schlegel, D., 2022. Hybrid project management–a systematic literature review. International journal of information systems and project management, 10(2), pp.45-63.
• Shamim, M.I., 2022. Exploring the success factors of project management. American Journal of Economics and Business Management, 5(7), pp.64-72.
• Szczepa?ska-Woszczyna, K. and Gatnar, S., 2022, September. Key competences of research and development project managers in high technology sector. In Forum Scientiae Oeconomia (Vol. 10, No. 3, pp. 107-130).
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