Student Support System Using Java Assignment Sample

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Introduction: Student Support System Using Java Assignment

The Student Support System aims at helping the students get usual services and information, such as FAQs, appointments, recommendations, and feedback. The development of this system has been done using Java programming language and in object oriented method. The project consists of several classes including but not limited to FAQ, FAQManager, AppointmentAnalytics, FeedbackAnalytics and MainApp. These classes collectively offer all these services including answering common questions, monitoring appointment pattern and working on feedback to enhance its service delivery. This paper will explain the Student Support System where each of them will be described detailing what it does.

Student Support System Using Java Assignment Sample

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System Overview

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The student support system has been categorized into various classes to achieve the varied roles of interacting with students. The FAQ class embodies a question to which people usually have a common query and a corresponding answer (Syaifudin et al. 2021). The FAQManager class takes care of the FAQ storing, FAQ adding, FAQ modifying, as well as FAQ deleting. The subject of the AppointmentAnalytics class is appointment and it keeps reading and writing records for students based on categories of appointments and time-increment categories for each day of the week. The feedback that is collected for assessment in order to compile rating and averages and to evaluate positive or negative trends among the student responses is handled by the FeedbackAnalytics class. The MainApp is the core class which enhances the framework by controlling all the above components, so as to provide a unified face to the system where the students and the administrative staff could easily engage with the system.

FAQ Management

The FAQ module is essential for tackling most of the questions which may be posed by the students. The FAQ class saves the question-answer pair to allow students to easily find some typical problems and their solutions with the help of predefined answers. This class has a list of FAQs and methods to add, modify, delete and list FAQs (Ali & Ahessin 2023). This allows effective and efficient updating of the information provided to the students by the administrators. This implementation assists in the easier search of data and availability of better alteration interface among its usability factors. Such a function to display available FAQ’s helps in a better arrangement and the update function makes the changes to the entries on the FAQ’s possible in real-time. By adopting FAQs, the system also helps to avoid direct reference of students to other support centers hence minimizing the time taken in responding to the students’ questions.

Appointment Analytics

The appointment booking system can be used for scheduling an appointment in different support categories among students. This second class, the AppointmentAnalytics, keeps track of the booked appointments with reference to the services and time booked. Every appointment booked increases the count by updating the student’s requirement so it would easy to monitor who needs the service (Aung et al. 2022). It is possible to observe trends based on finding out the most popular support categories and the particular time of the day when there are numerous appointments. This feature helps an institution to be able to budget and prioritize effectively since one can identify which services are most needed and so, assign the available support staff properly (Shapa 2021). The appointment analytics is used to determine the frequency of students attending the particular class and to improve the quality of service delivery from an analytical standpoint.

Feedback Analytics

Feedback is a crucial element in identifying and addressing the problems in the service industry. FeedbackAnalytics class is a class that retrieves ratings from students and categorises the feedback received as positive or negative. In case of the current implementation, all the ratings equal to or above four are regarded as positive while those equal to or below two are negative (Syaifudin et al. 2021). The system also has the statistics of the average rating score which will give an overall idea to the students’ satisfaction level. This way, trends mean that in institutions, strengths as well as areas for improvement are seen. The feedback analytics module is invaluable in improving the student support services’ performance as it provides efficiency statistics all the time. This way, institutions are in a position to advance their support mechanisms in improving the general student experience.

User Interface and Interaction

The MainApp class is the most important one as it encompasses all the functionalities and is designed as the main user interface. It developed a simple console-based system which enables students to browse FAQs, make appointment and provide feedback (Aung et al. 2021). It is also favorable because it can only be updated by the administrators so the information provided is accurate and up to date. It enables easy user interaction since users are directed on the aspects to focus on by interacting with the interface. To address this issue of having invalid inputs that are not within the set inputs, the following error handling mechanisms are added to improve on the robustness of the program. The user input in the system involves the use of scanner object, thus allowing an interactivity of the system. The simplicity of the layout of the interface simplifies use of the system for the students and administrators skilled in using the computer.

Object-Oriented Design and Code Modularity

More specifically, the Student Support System is an object-oriented programmed system to enhance its functionality, as well as its modularity and scalability. Each functionality is contained in different classes, this ensures the system has been designed to be maintained and extended. Data encapsulation ensures the privacy of the data and abstraction makes a complex process easy and achievable for the user when undertaking the process (Catalán et al. 2021). The system is divided into multiple classes which makes it easier to extend in future developments since not much alteration will be done. Modularity is used in the design such that debugging as well as updating becomes easy and seamless. Such an approach is the best practice in coding and follows software development principles to create a system that is both usable in the future and can be adjusted to the changes.

Error Handling and Data Validation

To ensure the avoidable errors are not made, the system also includes error handling means. Input validation helps to control the data formats allowed to be entered by the user so as to minimize or reduce runtime errors. For instance, it checks whether the category of an appointment exists before making a booking and also checks the indices of a FAQ before altering them (Amasha et al. 2021). User prompts inform the user on what they should enter to avoid coming up with wrong entries, which will lead to program termination. The program also measures defensive coding where it includes such conditions like wrong selection and empty list (Latif et al. 2021). This makes it possible for the program to deliver a good and efficient user experience, free from the issue of invalid inputs. To help ensure better system stability and also eliminate situations where the data is not consistent, proper error handling is used.

Potential Enhancements and Future Scope

Although providing Catalog of frequently asked questions, appointments, and feedback, the Student Support System has some potential for further development. To replace the console-base menu, it is possible to develop a graphical user interface (GUI). It demonstrates how database integration can eliminate the use of in memory database storage mechanism by enabling storage of data in a database which can be accessed in subsequent sessions (Dhandayuthapani 2022). Another topic of an improvement could be to implement an authentication mechanism to distinguish between the student and the administrator, to enhance security of the system, regarding such operations as FAQ change. Incorporating machine learning into the feedback analysis part could help to predict trends depending on the individuals and offer the appropriate support services. With these enhancements the system can become a true student support system.

Conclusion

The Student Support System is an organizational application to facilitate the interaction between Institutions and Student Support Services when attending to students. They include the use of efficient FAQs, appointments as well as feedbacks to champion the accessibility and improve the decision making of the education institutions. The object-oriented design is rather beneficial in maintaining the code as well as making improvements, which has been made possible by the attention to the modularity of the code through custom exceptions. It is found that there is still room for development for the current version of this system; GUI implementation and database integration may be included as possible future additions to the system’s services. This project, thus, can be further developed into the most basic prototype of student support solutions that improve organizational efficiency and satisfaction among the learners.

Reference List

Journals

• Syaifudin, Y.W., Funabiki, N., Kuribayashi, M., Mentari, M., Saputra, P.Y., Yunhasnawa, Y. and Ulfa, F., 2021, February. Web application implementation of Android programming learning assistance system and its evaluations. InIOP Conference Series: Materials Science and Engineering(Vol. 1073, No. 1, p. 012060). IOP Publishing.
• Ali, A.M.O. and Ahessin, A.A.M., 2023. Enhancing Java Education for Master Sciences Student: The Ultimate Support System. (AAJSR), pp.75-82.
• Aung, S.T., Funabiki, N., Aung, L.H., Htet, H., Kyaw, H.H.S. and Sugawara, S., 2022, April. An implementation of Java programming learning assistant system platform using Node. js. In2022 10th International Conference on Information and Education Technology (ICIET)(pp. 47-52). IEEE.
• Syaifudin, Y.W., Funabiki, N., Mentari, M., Dien, H.E., Mu’Aasyiqiin, I., Kuribayashi, M. and Kao, W.C., 2021. A web-based online platform of distribution, collection, and validation for assignments in Android programming learning assistance system.Engineering Letters,29(3), pp.1178-1193.
• Aung, S.T., Funabiki, N., Syaifudin, Y.W., Kyaw, H.H.S., Aung, S.L., Dim, N.K. and Kao, W.C., 2021. A proposal of grammar-concept understanding problem in Java programming learning assistant system.J. Adv. Inform. Tech.(JAIT),12(4).
• Catalán, A.C., González-Castro, N., Delgado, K.C., Alario-Hoyos, C. and Muñoz-Merino, P.J., 2021. Conversational agent for supporting learners on a MOOC on programming with Java.Computer Science and Information Systems,18(4), pp.1271-1286.
• Amasha, M.A., Areed, M.F., Khairy, D., Atawy, S.M., Alkhalaf, S. and Abougalala, R.A., 2021. Development of a Java-based Mobile application for mathematics learning.Education and Information Technologies,26, pp.945-964.
• Latif, S., XianWen, F. and Wang, L.L., 2021. Intelligent decision support system approach for predicting the performance of students based on three-level machine learning technique.Journal of Intelligent Systems,30(1), pp.739-749.
• Dhandayuthapani, V.B., 2022. A proposed cognitive framework model for a student support chatbot in a higher education institution.International Journal of Advanced Networking and Applications,14(2), pp.5390-5395.
• Shapa, M., 2021.Mobile-based decision support system for poultry farmers: a case of Tanzania(Doctoral dissertation, NM-AIST).